Client Overview

Company: The Matting Company

Location: Ireland

Industry: Entrance Matting Solutions / Construction

Website: themattingcompany.ie

Engagement Period: April 2025 – Ongoing

Services: Entrance Matting Systems, Supply & Installation, Maintenance, Custom Matting

Solutions

The Matting Company specializes in the specification, supply, installation, and maintenance of

entrance matting systems for commercial and industrial environments. With projects across

high-traffic and compliance-driven sectors, the company requires strong cost control and

effective project coordination to ensure timely and efficient delivery.

The Challenge

1. Inefficient Cost Tracking & Estimation Support
   Project costing, BOQs, and estimate preparation were time consuming, with limited structured
   support, impacting turnaround times.

2. Gaps in Project Coordination
   Coordination between site teams, suppliers, and management lacked structure, leading to
   delays and miscommunication.

3. Workload on Project Managers
   Project managers were heavily involved in both technical and coordination tasks, reducing their
   ability to focus on execution and client delivery.

   
   
   

Our Solution

Teqnet Solutions assigned a dedicated Quantity Surveyor & Project Coordinator to support

project planning, cost management, and coordination activities. The specialist became

embedded in Facility Flooring’s operations, with a focus on improving response times,

managing communications, and building a sustainable lead handling system using Excel-based

tools and workflow processes.

Quantity Surveying Support

• Assisted in preparation of BOQs, cost estimates, and material take-offs

• Supported pricing analysis and cost comparisons for better budget control

• Maintained structured cost tracking for ongoing projects

• Assisted in variation tracking and documentation

Project Coordination

• Coordinated with site teams, suppliers, and internal stakeholders to ensure smooth

project execution

• Maintained project schedules and tracked key milestones

• Managed documentation related to project progress, quotations, and reports

• Supported communication between teams to reduce delays and improve clarity

Administrative Workflow Optimization

• Took ownership of key administrative functions including, document formatting,

scheduling, and internal coordination

• Developed standardized templates for proposals, quotes, and client communication to

reduce turnaround time and ensure consistency

• Built an internal task tracking system in Excel to manage deadlines, site visits, and

project-specific actions, minimizing miscommunication and duplicated effort

Outcome

Teqnet Solutions successfully addressed Facility Flooring’s need for structured Quantity

Surveying support and effective project coordination. By improving cost estimation processes,

enhancing project tracking, and streamlining coordination between site teams and

stakeholders, the company gained better control over project costs and timelines. The

collaboration not only improved day to day project execution but also established a more

organized and scalable approach to managing multiple projects. Facility Flooring is now better

equipped to handle increasing project demands, maintain cost efficiency, and deliver projects in

a timely and professional manner.

• Improved accuracy and efficiency in project costing and estimation

• Better coordination across teams, reducing project delays

• Reduced workload on project managers, allowing focus on execution

• Enhanced visibility over project progress and cost performance

• Reduced administrative burden on internal staff

• Faster, more professional client communication and quote management

Conclusion

The collaboration between Facility Flooring and Teqnet Solutions demonstrates the value of

dedicated Quantity Surveying and Project Coordination support in improving project efficiency

and cost control. By providing specialized QS and coordination resources, Teqnet Solutions

helped streamline cost management processes, enhance project visibility, and establish a

structured approach to planning and execution. These improvements not only supported

immediate project requirements but also created a strong foundation for managing multiple

projects effectively. Facility Flooring is now better positioned to deliver projects on time,

maintain cost efficiency, and sustain consistent project performance as demand grows.